Guidelines for Submission of NIH Modular Budgets

Guidelines for Submission of NIH Modular Budgets to OSPA for Review

 

INSTRUCTION MANUALS FOR MODULAR BUDGET SUBMISSION:

 NIH provides an overview of the modular budget process at: http://grants.nih.gov/grants/funding/modular/modular.htm

 The NIH SF424 Manual provides a detailed explanation of how to complete NIH proposal forms, including the modular budget. For more information see: http://grants1.nih.gov/grants/funding/424/index.htm , page I-97

 

SUBMISSION FORMS AND PACKAGES:

 

 ISU requires the use of Cayuse to submit your NIH proposal.  Cayuse provides a more robust submission application process than Grants.gov (fewer errors and warnings).  Cayuse also provides confirmation of your proposal submission more quickly than Grants.gov.  For more information see:           

 •Click here to request access to Cayuse and other electronic portals

  

SUPPORTING DOCUMENTS TO OSPA REQUIRED FOR GOLDSHEET APPROVAL:

 You are encouraged to start this process as early as possible. OSPA can authorize your GoldSheet with the information noted below.  A detailed budget not required for authorization of the GoldSheet.

 You may utilize any ISU budget template to develop your budget, however OSPA recommends either the NIH template or the One-page BOB template. 

Detailed cost information is required for:

  • Equipment
  • Tuition
  • Patient Care
  • Consortium/Subawards (see below for required documentation)
  • All other costs can be lumped together and included under “other”
     

FOR NIH MODULAR BUDGET PROPOSALS WITH CONSORTIUMS/SUBAWARDEE CONTRACTS ATTACH THESE ADDITIONALSUPPORTING DOCUMENTS FOR GOLDSHEET AUTHORIZATION:

For each Consortium/Subaward:

Provide an estimate of direct costs (including total direct costs as well as facilities and administrative costs) for each budget period as well as cumulative costs.

Provide the consortium justification (required by NSF) which includes the individuals/organizations with which consortium or contractual arrangements have been made, along with all personnel, including percent of effort (in person months) and roles on the project. Do not provide individual salary information.

In addition to the NIH required justification information, OSPA requires the subawardee statement of work and detailed budget as well as a consortium letter signed by an institutional official for each subawardee.

 

POST AWARD BUDGET REQUIREMENTS:

Please be aware that at the time of award, you will be required to provide a detailed budget for input of cost information into the university’s accounting system.  The university’s system was not designed to accommodate modular budgets and cost information must be provided for each budget line item.  As a result, your award will not receive an account until a detailed budget is provided to OSPA.  Since ISU has discretionary rebudgeting authority for NIH awards a rough approximation for each budget category is sufficient. At the time of award notification, please submit your detailed budget with the GoldSheet number of the proposal to ospa-awards@iastate.edu.  For modular NIH grants a budget for year 1 is sufficient (if the PI so chooses this budget can be applied to any following year.)