Guidelines for Submission of NIH Modular Budgets

Guidelines for Submission of NIH Modular Budgets to OSPA for Review

 

INSTRUCTION MANUALS FOR MODULAR BUDGET SUBMISSION:

 NIH provides an overview of the modular budget process at: http://grants.nih.gov/grants/funding/modular/modular.htm

 The NIH SF424 Manual provides a detailed explanation of how to complete NIH proposal forms, including the modular budget. For more information see: http://grants1.nih.gov/grants/funding/424/index.htm , page I-97

 

SUBMISSION FORMS AND PACKAGES:

 ISU requires the use of Cayuse to submit your NIH proposal.  Cayuse provides a more robust submission application process than Grants.gov (fewer errors and warnings).  Cayuse also provides confirmation of your proposal submission more quickly than Grants.gov.  For more information see:           

•The Cayuse424 Support page at http://support.cayuse.com for documents and training information.

 •The Cayuse Users Reference Manual is located at: support.cayuse.com/docs/cayuse-424-support/user-reference-manual

 •Cayuse FAQs can be viewed at:  http://support.cayuse.com/faq

 •Contact ospa-proposals@iastate.edu to obtain a username and password.

  

SUPPORTING DOCUMENTS TO OSPA REQUIRED FOR GOLDSHEET AUTHORIZATION:

 You are encouraged to start this process as early as possible. OSPA can authorize your GoldSheet with the information noted below.  A detailed proposal is not required for authorization of the GoldSheet.

 You may utilize the NIH Budget Lite on the OSPA Webpage to provide modular budget information.  See http://ospa.iastate.edu/forms/docs/NIH-budget-lite.xlsx

 This budget form separates out direct costs that are not subject to facilities and administrative costs (i.e. overhead) and calculates the modified total direct costs base.

Detailed cost information is required for:

  • Equipment
  • Tuition
  • Patient Care
  • Consortium/Subawards (see below for required documentation)

FOR NIH MODULAR BUDGET PROPOSALS WITH CONSORTIUMS/SUBAWARDEE CONTRACTS ATTACH THESE ADDITIONALSUPPORTING DOCUMENTS FOR GOLDSHEET AUTHORIZATION:

For each Consortium/Subaward:

Provide an estimate of total costs (direct plus facilities and administrative) for each year, rounded to the nearest $1,000.

List the individuals/organizations with which consortium or contractual arrangements have been made, along with all personnel, including percent of effort (in person months) and roles on the project. Do not provide individual salary information.

Indicate whether the collaborating institution is foreign or domestic.

In addition to the NIH required justification information, OSPA requires the subawardee statement of work and detailed budget as well as a consortium letter signed by an institutional official for each subawardee.

 

FOR SUBMISSION OF THE FINAL PROPOSAL THROUGH CAYUSE, OSPA REQUIRES THE FOLLOWING DOCUMENTS:

PDF ATTACHMENTS TO THE SF 424:

  1. Project Summary/Abstract
  2. Project Narrative
  3. Bibliography
  4. Facilities & Other Resources
  5. Equipment
  6. Biographical Sketches
  7. Personnel Justification
    a.    Personnel costs by position, role and level of effort in person/months. 
    b.    See http://grants.nih.gov/grants/policy/person_months_faqs.htm for a discussion on how to calculate person/months.
  8. Specific Aims (Margins:  0.5” top and side; Font:  Arial 11; 1 page limit)
  9. Research Strategy (Margins:  0.5” top and side; Font:  Arial 11; 12 page limit)
  10. Resource Sharing Plan(s)
  11. Cover Letter
  12. Variable modules (changes in the # of modules from year to year if applicable)

 

                Other attachments to Research Plan if applicable:

1.     Introduction to resubmission (1 page limit)
2.    Inclusion Enrollment report
3.    Progress Report Publication list

 

                Other attachments to Human Subjects Section if applicable:

1.    Protection of Human Subjects
2.    Inclusion of Women and Minorities
3.    Targeted/Planned Enrollment Table
4.    Inclusion of Children

 

                Other Research Plan Sections if applicable:

1.    Vertebrate Animals|
2.    Select Agent Research
3.    Multiple PI Leadership Plan
4.    Consortium/Contractual Arrangements
5.    Letters of Support

 

POST AWARD BUDGET REQUIREMENTS:

Please be aware that at the time of award, you will be required to provide a detailed budget for input of cost information into the university’s accounting system.  The university’s system was not designed to accommodate modular budgets and cost information must be provided for each budget line item.  As a result, your award will not receive an account until a detailed budget is provided to OSPA.  Since ISU has discretionary rebudgeting authority for NIH awards a rough approximation for each budget category is sufficient. At the time of award notification, please submit your detailed budget with the GoldSheet number of the proposal to ospa-awards@iastate.edu.  For modular NIH grants a budget for year 1 is sufficient (if the PI so chooses this budget can be applied to any following year.)

  

OTHER USEFUL INFORMATION

OSPA Staff Member Contacts - www.ospa.iastate.edu/contact

 

OFFICIAL SIGNING FOR ISU:

[name varies depending on purpose, see OSPA Contacts]

Office of Sponsored Programs Administration
1138 Pearson Hall
Ames, IA 50011-2207

Phone: (515)294-5225

Fax: (515) 294-8000

E-Mail: grants@iastate.edu 

 

DATE OF F&A RATE AGREEMENT:  November 27, 2012

 

DUNS NUMBER:  005309844

 

CONGRESSIONAL DISTRICT: Iowa 4

 

R01 UNSOLICITED OPPORTUNITY NUMBER: PA-11-260

 

EMPLOYER IDENTIFICATION (EIN):  426004224