New Process for ARS Task Orders

The USDA Agricultural Research Service (ARS) provides ISU with Task Orders annually that provide funding primarily for the use of USDA ARS collaborators on the ISU campus. This memo is to update your department on the new process for establishing USDA ARS Task Orders received after July 1, 2013.

Background: Past practice at ISU has been for the ISU department or unit to prepare a supplemental budget form for the Task Order and list the department chair or unit director as the PI on the form. This form has been walked around campus for signatures and then walked to OSPA or sent through campus mail. OSPA has then manually entered the information from the supplemental budget into the OSPA legacy database. 

Now, with the implementation of Kuali Coeus, the opportunity to modernize the processing of ARS Task Orders has arrived and they can be treated as any other sponsored award made to ISU.

Revised Process: The process for submitting new ARS Task Orders is to utilize the GoldSheet. Use of the GoldSheet will enable speedy and direct transmission of the information in the GoldSheet into Kuali Coeus and the Kuali Financial System as well as permit electronic routing of the Task Order and any associated documentation. 

ISU departments or units should route a GoldSheet for each new ARS Task Order with the department chair (or unit director) as the PI. Attach all documentation as well as the Task Order to the GoldSheet. Per Carol Moran, the Administrative Officer of ARS, it is the preference of ARS that ISU not list the ARS collaborator as a Co-PI. 

Additionally, a supplemental budget will no longer be required – the department/unit should instead use the one page budget form on the OSPA website for the budget associated with the task order. 

Go to http://ospa.iastate.edu/forms/docs/BOBLite-2013-01-22.xlsm to download the budget form.

OSPA will document the Task Order as a new award in Kuali Coeus and will forward the award to Sponsored Programs Accounting, which will set up an account number with the department chair as PI for the Task Order as per previous practice. 

Thank you for your assistance with implementation of the revised process. If you have any questions about the process for new ARS Task Orders, please contact OSPA at 4-5225 or grants@iastate.edu.

National Science Foundation is transitioning annual, final and interim progress reports to Research.gov

As you may know, the National Science Foundation (NSF) is transitioning annual, final, and interim project reporting from FastLane to Research.gov. NSF is committed to continuing to work with the research community and NSF awardees on achieving a smooth transition.

What do I Need to Know Now?
Principal Investigators (PIs) and co-PIs must stop submitting new project reports in FastLane starting on February 1, 2013. On March 18, 2013, NSF will transfer its current project reporting service from FastLane to Research.gov. You should pay particular attention to your reports that are currently in progress and reports previously submitted and returned by your NSF Program Officer.

Project reports that are in progress as well as those reports that are returned by NSF Program Officers should be revised and resubmitted prior to February 1. To assist the research community with this transition, the overdue dates have been extended for all project reports originally scheduled to become overdue between January 31 and April 30, 2013. Starting March 18, 2013, you can use Research.gov to submit project reports.

Where Can I Find Out More?
For more information about the transition of annual, final, and interim project reporting to Research.gov, please visit the Project Report Informational Page: 


Information available on the site includes such documents as the NSF Project Report Template, which allows PIs and Co-PIs to plan for their final, annual, and interim project reporting requirements offline. 

For additional information on how to prepare and submit a project report in Research.gov, please also see Research.gov Online Help: 


New F&A Rates for ISU

The Controller’s Department has recently negotiated a new Facilities and Administrative (F&A) Cost Rate Agreement for Iowa State University with the federal government. The new agreement is dated November 27, 2012, and is effective for the period July 1, 2012, through June 30, 2016 and will continue to be used after the end of FY2016 until a new rate agreement is established. A copy of the new rate agreement is attached for your convenience and will be posted to the OSPA website.

Principal Investigators (PIs) and their staff should begin using the new rates immediately. Any proposal that has not started routing with a GoldSheet by the close of business Friday, January 4, 2013 should include the new F&A rate. For proposals submitted prior to January 4, 2013 the older rate will be acceptable. 

Effective 7/1/2012 through 6/30/2016:

Organized Research 50%
Instruction 51%
Other Sponsored Activities 32%
Off-Campus Activities 26%

New and Renewal Proposals Submitted but not yet Awarded:
To ensure that direct costs available to PIs are not adversely impacted by this rate change, awards received for previously submitted new or renewal proposal will, when necessary, be accepted using the F&A rate used in the submitted proposal. OSPA will, however, work with agencies to increase F&A budgets to the new rates wherever possible. 

Thank you in advance for your assistance in helping us distribute this information to the campus community. If you have any questions, please contact Rochelle Athey, Office of Sponsored Programs Administration, or Becky Musselman, Controller's Department. 

OIPTT Industry Team Assignments

OSPA is pleased to announce OIPTT Industry Team assignments. The changes were made in order to improve customer service, both for our ISU customers and for our company sponsors. OIPTT Industry Team members now will have the opportunity to get to know the activities and interests of a set group of ISU colleges and departments as well as become familiar with several companies and their business practices. Certain companies will now have one person to work with at ISU on awards, which is something many companies have requested of ISU over the years.

OIPTT Industry Team assignments are by college and unit, as well as by company. Company assignments take precedence over college and unit assignments. If a company is assigned to an OIPTT Industry Team member, that team member will be assigned every agreement with that company, regardless of the college or department of the researcher. For example, if an agreement from Dow was received for a researcher in LAS, Lynne Mumm would still process the award since she is assigned all agreements from Dow.

New contracts or contract opportunities should be sent to industry-contracts@iastate.edu.

Portfolio 1: Laura Carabillo 4-5535/ lec@iastate.edu 

College of Engineering
College of Liberal Arts and Sciences
Institute for Physical Research and Technology (IPRT)
Institute for Transportation (InTrans)
Iowa Energy Center (IEC)
Iowa Water Center (IWC)
Ames Lab
Companies: Deere, Boeing, Caterpillar, Rockwell Collins

Portfolio 2: Lynne Mumm 4-6339/ lmumm@mail.iastate.edu 

College of Agricultural and Life Sciences (except commodities)
Extension and Outreach
Bioeconomy Institute (BEI)
The Center for Biorenewable Chemicals (CBiRC)
Biocentury Research Farm (BCRF)
Field trials
Companies: BIVI, Kemin, Monsanto,Pfizer,Pioneer/DuPont, Syngenta, COP, Dow

Portfolio 3: May Wu 4-5282/ maywu@iastate.edu 

College of Business
College of Design
College of Human Sciences (except NWRC)
College of Veterinary Medicine
Office of Biotechnology
Plant Sciences Institute (PSI)
Commodity Agreements
Companies: ADM, POET, IBM

OIPTT post award activities will be managed by Krysta Houser. Krysta can be reached at 4-0478; khouser@iastate.edu

NIH - New Public Access Publications Monitoring Tool

NIH announces the release of the Public Access Compliance Monitor (http://www.pubmedcentral.nih.gov/utils/pacm/), a web-based tool that institutions can use to track compliance of publications that fall under the NIH Public Access Policy. The compliance monitor supports the efforts of grantee organizations to ensure their awards are compliant. For more information, see NIH Guide Notice NOT-OD-13-020.

This Compliance Monitor is provided as an information resource only, and does not substitute for official reporting from the institution to the NIH (e.g. a non-competing continuation award). Public access compliance status and grant-paper associations described in the compliance monitor will not impact NIH's evaluation of public access compliance of individual awards.

The Public Access Compliance Monitor provides the current compliance status of all journal articles that NIH believes a particular grantee institution is responsible for under the terms of the Public Access Policy. In addition to classifying articles according to compliance status, the compliance monitor provides detailed information about each article—a full citation; associated grants and program directors/principal investigators (PDs/PIs); the PubMed ID and related IDs where available; and a link to the PubMed record. Institutions can also track the status of papers deposited into the NIH Manuscript Submission (NIHMS) system.

Accessing the Public Access Compliance Monitor

To gain access to the Public Access Compliance Monitor, institutions must first assign a "PACR" role to one or more individuals in their organization. This can be done by any institutional administrator who is authorized to assign roles in the eRA Commons grants administration system. Reports within the compliance monitor are organized by IPF (Institutional Profile File) number, the unique ID assigned to each grantee organization. Therefore, institutions with multiple IPF numbers must assign a PACR role to someone (even if it is the same person) for each IPF that they plan to monitor.

For more information about accessing and using the Public Access Compliance Monitor, please see the user guide at http://www.pubmedcentral.nih.gov/utils/pacm/.

If you wish to obtain an PACR role in eRA Commons, please contact OSPA at ospa-proposals@iastate.edu or 4-5225.

New Public Health Service Financial Conflict of Interest Rules

The U.S. Public Health Service (PHS) has implemented new financial conflict of interest (FCOI) regulations, which includes requirements for training and additional disclosure requirements for investigators. Such training and disclosures must be made prior to any proposal submissions to PHS entities such the National Institutes of Health (NIH), the Centers for Disease Control (CDC), the Food and Drug Administration (FDA), the Agency for Healthcare Research and Quality (AHRQ), the Agency for Toxic Substances and Disease Registry (ATSDR), Health Resources and Services Administration (HRSA), the Indian Health Service (IHS) and the Substance Abuse and Mental Health Services Administration (SAMHSA).

If an investigator does not comply with the disclosure, training, and other requirements of the regulation, he or she will not be permitted to submit proposals to PHS agencies.

For more information, see http://www.compliance.iastate.edu/coi.html or contact Brooke Langlitz, COI Administrator, at 4-7793 or langlitz@iastate.edu.