Award Process

Awards or Supplemental funding on existing awards

In order to establish a spending account for an award or supplemental funding, OSPA must receive the following documents:

• Original Award Notification from the authorized official at the agency/sponsor
• GoldSheet (although this should have been submitted at the proposal stage)
• Copy of the submitted proposal and any additional revisions
• Budget detail in the amount of the award
• Compliance approval documents (All compliance issues answered "yes" on the GoldSheet or Supplemental Budget must have the respective University committee approval before an account number is established.)
• If the award involves subcontracts to other organizations you must submit a Subcontract Request (MS-Word File, 1 page) Form (not required with proposal) to Tammy Polaski, 4-0983
• For amendments, rebudget requests (MS-Word File, 1 page), no cost extension request form (MS-Word File, 1 page) and sample letter, changes in PI, and transfers of awards (not required with proposal) contact ospa-awards@iastate.edu, 4-5225

The award is registered in the OSPA database for the amount and time period specified by the awarding agency/sponsor.

The award and supporting documentation is forwarded to Sponsored Programs Accounting to assign an account number.

If you have questions regarding your award, please contact ospa-awards@iastate.edu, 4-5225.

* Please contact OSPA for additional information

Gifts
 

This document was created collaboratively between OSPA and ISUF to reflect our proposed handling of sponsored projects and gifts for the benefit of all faculty and researchers at ISU.  We welcome any comments or questions you may have.  Please contact Joanne Altieri at 294-7723 (jaltieri@iastate.edu) or Bev Huisman at 294-4073 (bhuisman@foundation.iastate.edu).
- Iowa State University and ISU Foundation - Office of Sponsored Programs Administration and Corporate and Foundation Relations - Final Policy (PDF, 3 pages)

 

Progress Reports
 

Submitting Annual and Final Progress Reports

All sponsors for federal grants (i.e. NIH, NSF, USDA, and all Department of Defense agencies) have their own policies that require submittal of annual and final progress reports. The wording of the policies may vary slightly, but the bottom line is the same: submittal of the annual and final progress reports is the responsibility of the Principal Investigator.

It is important for the PI of any sponsored project (federal or nonfederal) to meet the requirements of their grant or contract award. In the case of final reports and invention reports for federal sponsors, it is especially important to the institution that each PI fulfill this obligation.

Failure to do so places future funding for the PI and any Co-PIs on the project at risk, as well as the possibility the agency may suspend funding to the institution for other projects that aren't event related to the delinquent reports.

OSPA is notified by federal agencies when an annual or final progress report is overdue. We will send an email notification to the PI with specific information related to where or how the final report must be submitted. If you receive one of these emails, but have already submitted your report, or if you have any questions about the submittal process, please contact our office (294-5225). We know delays sometimes cannot be avoided, but we may be able to assist you in communicating with your sponsor and preventing negative consequences as a result of an overdue report.

 

National Institutes of Health Progress Report   ~ April 7, 2008 ~ New NIH Public Access Policy  (Click here for more information - ISU memo | NIH policy) Effective May 25, 2008, when citing your NIH-funded articles in NIH grant applications or progress reports, you must include the PubMed Central or NIH Manuscript Submission System ID numbers. If you have an NIH award, you will submit your annual reports in the NIH eRA Commons via eSNAP.  eSNAP, the electronic Streamlined Non-competing Award Process, is a streamlined process for the submission of information necessary to receive a non-competing award. The eSNAP system allows Iowa State University to submit an electronic version of a PHS2590 Progress Report to the NIH via a web interface. - eSNAP guidelines for ISU awardees (PDF, 6 pages) Revised PHS 2590 - Noncompeting Continuation Progress Report ( NOT-OD-08-030)

National Science Foundation NSF reports are submitted electronically through NSF FastLane.  You may view the one page PDF summary of the report system OR the 190-page PDF with full instructions.